ANNUAL GENERAL MEETING
WEDNESDAY 17 MARCH 2021
On-line meeting using Zoom
Notice of Annual General Meeting
The Club’s Annual General Meeting will be held on Wednesday 17 March 2021 as an on-line meeting using Zoom. The Meeting will start at 19:30. All members and parents of junior members are invited to attend.
The preliminary agenda for the Annual General Meeting is:
- Apologies for absence.
- Minutes of the previous AGM held on 6 May 2020.
- Chairman’s report on activities and achievements in 2020.
- Treasurer’s report and statement of accounts for 2020.
- Election of Honorary Officers: Chairperson, Vice-Chairperson and Honorary Secretary.
- Election of Ordinary Members of Club Committee. There a total of 10 places, divided equally between Rugby (5) and Northampton (5).
- Subscriptions for 2021-2022.
- Appointment of Honorary Auditor.
- Other Business.
Election of Honorary Officers
Three of the four Honorary Officer posts are due for election at this year’s AGM: Chairperson, Vice-chairperson and Honorary Secretary. Honorary Officers remain in office for a two-year term after election. Any member who is age 18 or over on 17 March 2021 and is a fully paid-up member may stand as a candidate for any of these posts of Honorary Officer. (Parents of junior members are eligible to stand only if they are also Club members themselves.)
Election of Ordinary Members of Club Committee
There are a maximum of 10 places for Ordinary Committee Members, comprising up to 5 members who will represent those who train at Rugby and up to 5 members who will represent those who train at Northampton. Ordinary Committee Members remain in office for a one-year term until the next AGM. Candidates must be age 18 or over on 17 March 2021 and must be fully paid-up members or parents of fully paid-up junior members.
Nomination of candidates for elections
Candidates for the elections of the Honorary Officers and Committee Members must be nominated by two other members (proposer and seconder). Nominations must be sent to the Hon. Treasurer (acting in place of the Hon. Secretary) no later than 21:00 on Wednesday 10 March 2021 (a hard copy with the signatures of the proposer and seconder may be requested). Please email nominations to: email@example.com
The AGM will consider and, if necessary, take action with reference to any other business or motion of which not less than 14 days’ notice has been given to the Hon. Treasurer (acting in place of the Hon. Secretary) by any member wishing to propose it, provided that such business is covered by the Club Constitution. Proposals for other business or motions must be sent no later than 21:00 on Wednesday 3 March 2021. Please email proposals to: firstname.lastname@example.org
We will circulate the final agenda for the AGM and draft minutes of the 2020 AGM together with details for joining the Zoom meeting one week before the AGM.