ANNUAL GENERAL MEETING

WEDNESDAY 18 MARCH 2026

On-line meeting using Zoom

Start: 19:30

Notice of Annual General Meeting

The Club’s Annual General Meeting will be held on Wednesday 18 March 2026 as an on-line meeting using Zoom. The Meeting will start at 19:30. All members and parents of junior members are invited to attend.

The preliminary agenda for the Annual General Meeting is:

Apologies for absence.

1. Minutes of the previous AGM held on 19 March 2025.
2. Chairman’s report on activities and achievements in 2025.
3. Treasurer’s report and statement of accounts for 2025.
4. Election of Honorary Treasurer and Honorary Secretary.
5. Election of Ordinary Members of Club Committee. There are a total of 10 places, divided equally between Rugby (5) and Northampton (5).
6. Subscriptions for 2026-2027.
7. Appointment of President.
8. Appointment of Honorary Auditor.
9. Other Business.

Notes

Election of Honorary Officers: Honorary Treasurer and Honorary Secretary

Two of the four Honorary Officer posts are due for election at this year’s AGM: Honorary Treasurer and Honorary Secretary. Honorary Officers remain in office for a two-year term after election. Any member who is age 18 or over on 18 March 2026 and is a fully paid-up member may stand as a candidate for election to the Honorary Treasurer or Honorary Secretary post. (Parents of junior members are eligible to stand only if they are also Club members themselves.)

Election of Ordinary Members of Club Committee

There are a maximum of 10 places for Ordinary Committee Members, comprising up to 5 members who will represent those who train at Rugby and up to 5 members who will represent those who train at Northampton. Ordinary Committee Members remain in office for a one-year term until the next AGM. Candidates must be age 18 or over on 18 March 2026 and must be fully paid-up members or parents of fully paid-up junior members.

Nomination of candidates for elections

Candidates for the elections of the Honorary Treasurer, Honorary Secretary and Committee Members must be nominated by two other members (proposer and seconder). Nominations must be sent to the Acting Secretary no later than 21:00 on Wednesday 11 March 2026 (a hard copy with the signatures of the proposer and seconder may be requested).  Please email nominations to: secretaryrandnac@gmail.com

Other Business

The AGM will consider and, if necessary, take action with reference to any other business or motion of which not less than 14 days’ notice has been given to the Acting Secretary by any member wishing to propose it, provided that such business is covered by the Club Constitution. Proposals for other business or motions must be sent no later than 21:00 on Wednesday 4 March 2026. Please email proposals to: secretaryrandnac@gmail.com

We will circulate the final agenda for the AGM and draft minutes of the 2025 AGM together with details for joining the Zoom meeting one week before the AGM.

Hazel Cooper

Acting Secretary

16 February 2026